Ukraine: Position 1 - Local Project Assistant
About the job
The advertised position is part of the U-LEAD with Europe: Local Empowerment, Accountability and Development Programme a multi-donor action of the EU and its member states Germany, Denmark, France, Poland and Slovenia and implemented by Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH to support Ukraine on its path to strengthening local self-government. U-LEAD promotes transparent, accountable and responsive multi-level governance in Ukraine and empowers municipalities.
Within this framework, GOPA Worldwide Consultants is implementing the 26-month Technical Assistance for Support to Ukraine – Decentralisation and Regional Development project. Experts recruited under this assignment form the Decentralisation & Regional Development Expertise and Support Team (DRD-ES) and are fully embedded in the U-LEAD with Europe programme structure.
The position contributes directly to the programme’s work at national, regional, and municipal levels, supporting key partner institutions including the Ministry for Development, oblast administrations in 24 regions, and municipal authorities. The role is part of a multidisciplinary team providing strategic advice, policy support, and hands-on technical assistance to strengthen decentralisation, multi-level governance, and regional development in Ukraine.
A core objective of the programme is to support Ukraine’s EU accession process and sustainable recovery, by enabling national, regional, and local authorities to develop the capacities, systems, and instruments required to plan, absorb EU funds, and implement development and reconstruction projects in line with European standards.
Within this framework, GOPA Worldwide Consultants is implementing the 26-month Technical Assistance for Support to Ukraine – Decentralisation and Regional Development project. Experts recruited under this assignment form the Decentralisation & Regional Development Expertise and Support Team (DRD-ES) and are fully embedded in the U-LEAD with Europe programme structure.
The position contributes directly to the programme’s work at national, regional, and municipal levels, supporting key partner institutions including the Ministry for Development, oblast administrations in 24 regions, and municipal authorities. The role is part of a multidisciplinary team providing strategic advice, policy support, and hands-on technical assistance to strengthen decentralisation, multi-level governance, and regional development in Ukraine.
A core objective of the programme is to support Ukraine’s EU accession process and sustainable recovery, by enabling national, regional, and local authorities to develop the capacities, systems, and instruments required to plan, absorb EU funds, and implement development and reconstruction projects in line with European standards.
What you will do
Role Overview - National contract (based in Kyiv)
The Local Project Officer / Project Assistant is responsible for daily office management and administrative and logistical support to the project, under the supervision of the Project Team Leader (TL) and the responsible Project Managers at GOPA Headquarters. The position supports day-to-day project communication, correspondence, planning, event management, logistics, and project monitoring, in close coordination with the Finance Project Manager at GOPA HQ.
Key Tasks and Responsibilities
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Provide day-to-day administrative, office management, and coordination support to the project team, acting as a central communication point between the client, experts, service providers, beneficiaries, and GOPA HQ.
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Support mobilisation, coordination, and monitoring of Non-Key Experts, including travel and logistics, tracking expert days, and supporting timesheet completion and verification.
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Assist in the preparation, formatting, filing, and submission of project reports, documentation, and financial supporting records in compliance with GIZ requirements.
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Support the organisation and implementation of project events (trainings, workshops, conferences), including logistics, on-site coordination, and post-event documentation, in close cooperation with Expert 3.
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Support project logistics and security management, including travel arrangements, security briefings, and maintenance of relevant records and procedures.
Your qualifications
Requirements
- Fluency in Ukrainian (written and oral).
- Fluency in English (written and oral).
- At least 4 years of professional experience in management assistant and office management positions.
- Experience working on GIZ-funded projects is an asset.
- At least 1 year of experience in organising events.
Offer details
Last modified
23 minutes 34 seconds
Languages
English
Ukrainian
Application deadline
Duration
Project: 01.11.2025-31.12.2027
The project
Client
EU
Sector
Governance
Countries
Ukraine
Start & Duration
Project: 01.11.2025-31.12.2027