Procurement Associate
About the job
GOPA Tech is searching for a Procurement Associate to assist for a project in Damascus, Syrian Arab Republic as support to the Syria Recovery Trust Fund (SRTF). Under the guidance and supervision of the Head of Procurement Section, the Procurement Associate provides procurement services ensuring high quality and accuracy of work. The Procurement Associate promotes a client, quality, and results-oriented approach in the Section. He/She works in close collaboration with Procurement Officer, the operations, programme and projects’ staff to exchange information and ensures consistent service delivery.
The associate will work under guidance of Procurement Officer and under supervision of the Head of Procurement Section. The associate will be responsible to collaborate with and coordinate on procurement issues with other Procurement Officers on tasks assigned to him/ her.
The associate will work under guidance of Procurement Officer and under supervision of the Head of Procurement Section. The associate will be responsible to collaborate with and coordinate on procurement issues with other Procurement Officers on tasks assigned to him/ her.
What you will do
Specific responsibilities and duties include:
• Assisting the Procurement Officer and the Head of Procurement Section (PRSH).
• Approaching new potential suppliers and maintaining the suppliers’ database.
• Assistance with the preparation of bids, contracts and purchase orders for provision of goods, services and works.
• Follow up on bid deadlines, correspondences and contracts.
• Keeping record of all received bids from suppliers.
• Coordination with the Programme section to ensure approvals are granted in timely manner in compliance with the procurement and operations procedures and manuals.
• Follow up with suppliers and compliance section on vetting information.
• Control of procurement forms, specifications and other technical information relevant to procurement procedures.
• Assurance of full compliance of procurement activities with organization’s rules, regulations, policies and strategies.
• Assist in Inspections of material with Programme staff.
• Monitoring of the stages of delivery of ongoing procurement processes.
• Clerical work, scanning of documents related to procurement activities.
• Maintaining the procurement overview.
Your qualifications
Minimum qualifications for the Role -
- University degree in Business Administration or a relevant business field is desirable;
- At least three (3) years of relevant experience is required at the national or international level:
- Experience in procurement or projects’ related area;
- Experience in sourcing and purchasing in Syria of goods and services relevant for at least one of the main focused areas (rehabilitation of public services infrastructure for electricity supply, water supply, health service, education);
- Reasonable knowledge of the Arabic market for goods and services for emergency and rehabilitation aid in other sectors not covered above, including repair and transport services;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
- Procurement Certificates (e.g. CIPS) would be an asset;
- Good communications skills;
- Excellent working knowledge of written and spoken English and Arabic.
- Knowledge of Arabic is an asset;
Additional competencies -
• Demonstrating/safeguarding ethics, integrity and sound judgment in multi-cultural work space;
• Self-development, initiative-taking;
• Acting as a team player and facilitating team work;
• Facilitating and encouraging open communication in the team, communicating effectively;
• Creating synergies through self-control;
• Managing conflict;
• Learning and sharing knowledge and encourage the learning of others;
• Multi-tasking;
• Organises and prioritises work schedule to meet organization’s needs and deadlines.
Offer details
Last modified
4 days 15 hours
Expert Nationality
Syrian
Project Languages
Arabic
English
Application deadline
Duration
Annual Contract (with Probation)
The project
Project Sector
Economic development and Finance
Project Country
Syria
Project Start & Duration
Annual Contract (with Probation)