About the role
GOPA Tech Romania seeks an Executive Assistant – Administration to coordinate administrative, travel, documentation and office support tasks for the Bucharest office, supporting Project Managers, Project Coordinators and experts.
Tasks
- Coordinate visa applications and medical insurance for business trips
- Manage document translations and administrative correspondence
- Oversee DHL account operations, shipments and dispatching
- Prepare legal documentation including powers of attorney and legalisation documents
- Organise hotel bookings, travel itineraries and reservations
- Provide administrative support to Romanian Project Managers and Coordinators
- Support document formatting, letter preparation, signature collection and scanning
- Update and maintain expert CVs
- Support business administration including business cards, presentations and organisational charts
- Maintain holiday and vacation records
Profile
- Experience in administration, executive assistance, office coordination or project support
- Strong organisational and coordination skills
- Excellent communication and attention to detail
- Ability to manage travel, documentation and administrative processes
- Advanced Microsoft Office proficiency (Word, PowerPoint, Excel)
- Capacity to work with multiple stakeholders
Employment details
Start: as soon as possible. Full-time position (part-time candidates considered).
Languages: Romanian, English, French
Ready to apply? Your application is routed to our recruitment database (BDH). Prototype: this links to the application form.
Apply now